Malaysia Employment Pass Application (EP)

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Malaysia Employment Pass Application

The Employment Pass (EP) is a work permit that enables an expatriate to take up employment with an organisation in Malaysia. The pass is subject to the contract of employment (up to 60 months). The Expatriate Committee (EC) or relevant authorities must give approval for the foreign talent to fill a position before the issuance of an expatriate Employment Pass can be made by the Immigration Department of Malaysia.

Expatriates may only work for the company named in the Employment Pass. If they change company, they need to resubmit their application

There are currently restrictions on the number of foreign workers a Malaysian company can employ. If any Malaysian company intends to hire foreigners, then the Company will have to prove to the government that the potential employee and their position are of vital importance and the job cannot be filled by a local. Quota must be requested from the immigration department before you can proceed with the work pass application.

How do we help?

  • Pre-application information and advice on Work Pass
  • Filing of Work Pass application
  • Tracking Work Pass application status while under processing
  • Liaise with Direct immigration officer in charge when necessary
  • Responding to immigration’s request for additional information as necessary
  • Arranging for issuance of Work Pass upon approval
  • Filing of appeals

Company requirements:

First of all, you must check to see if your company is eligible to apply for an Expatriate Employment Pass. The key requirements are outlined as follows:

Share Capital Requirement

100%,Local,Owned RM250,000
Joint venture (minimum foreign,equity is 30%) RM350,000
100%,Foreign,Owned RM500,000
Foreign-owned companies (foreign equity at 51% and above) operating in the Wholesale, Retail and Trade (WRT) sectors (mandatory requirement to submit valid WRT license, if applicable).Please refer to the Ministry of Domestic Trade, Co-operatives and Consumerism for WRT license application guideline
license application guideline
Foreign-owned companies (foreign equity at 51% and above) involved in the sub sectors on unregulated services are required to refer to the Services Industry Division, Ministry of Domestic,Trade, Co-operatives and Consumerism on the application guideline to obtain approval.

Pricing & Packages

Pass application @
RM 3,500
Pass application * @
RM 800
Social Visit Pass **
RM 800

* For spouses, children under 18 years of age, legally adopted children under 18 years of age, or parents

** For parents/parents-in-law, children over 18 years of age, or legally adopted children over 18 years of age

@ The fee quoted above are excluded actual out-of-pocket expenses such as government fee, translation fee and etc. Kindly remind that the application of pass is subjected to immigration authority approval.

@@ You must subscribe to our annual secretarial service before we can assist in work pass application

Types of Employment Pass and Minimum Salaries Requirements

  • There is four type of employment pass which is as follows
  • Employment Pass (EP) – for applicants earning a fixed monthly salary of at least RM 10,000 and Applicant must have an employment contract valid for a minimum of 5 years
  • Employment Pass – Category II (EPII) – for applicants earning a fixed monthly salary of at least RM 5,000 and up to RM 9,999 and Applicant has an employment contact valid for 2 years
  • Employment Pass – Category III (EPIII) – for applicants earning a fixed monthly salary of between RM3,500 to RM4,999 and contract period not exceeding 12 months.

Authority Approval Required

  • Companies who intend to apply for Category III will be required to submit a letter to seek exemption from the minimum salary requirement of RM5,000 from the relevant governing authorities.
  • There are several Agencies that are responsible for approving and supporting expatriate posts in the relevant sectors. Companies are facilitated according to their respective industry sectors.
  • Companies that are regulated by an Approving Agency need to submit an approval letter from the relevant Agency for each Employment Pass application (Category I, II and III).
  • Companies in sectors under the purview of a specific Regulatory Body are required to submit a supporting letter from the relevant Body for each Employment Pass application (Category I, II and III).
  • Unregulated Sectors – Companies in unregulated sectors (neither under the purview of an Approving Agency or Regulatory Body) are required to submit a letter to the Ministry of Home Affairs to seek an exemption from the minimum salary requirement of RM5,000.
  • For more information, please see Approvals Required For Employment Pass Application

Eligible Criteria For Employment Pass Application

For Expatriate(s)/Knowledge/Skilled Worker(s)

  • Degree and above, with at least 3 years’ experience in relevant field
  • Diploma, with at least 5 years’ experience in relevant field
  • Technical Certificate or equivalent, with at least 7 years’ experience in relevant field

For Shareholder(s)

  • Shareholder(s) must have minimum 30% equity in the company; AND
  • Must be SSM-registered Director of the company AND/OR holds key position in the company

Sectors NOT allowed to apply for Employment Pass

  1. Supermarket / mini market (less than 3,000 square sales floor area)
  2. Provision shop / general vendor
  3. Convenience store (that opens for business 24 hours)
  4. News agent and miscellaneous goods store
  5. Medical hall (inclined towards traditional alternative medicines plus general dry foodstuff)
  6. Fuel station with convenience store
  7. Fuel station without convenience store
  8. Permanent wet market store
  9. Permanent pavement store
  10. National Strategic Interest
  11. Textile, restaurant (non exclusive), bistro, jewellery shops
  12. Others

Information Required

Please ensure you have all the required documents below before proceeding with registration:

  1. Copy of all company director’s MyKad or Passport copy.
  2. Company Profile
  3. Copy of Company’s Phone Bill
  4. Tenancy Agreement/Sales & Purchase Agreement (S&P)
  5. e-SSM Printout
  6. SSM Form 9
  7. SSM Form 24
  8. SSM Form 49
  9. Latest Financial Report
  10. Copy of Local Authorities License – Lesen Pihak Berkuasa Tempatan (PBT) (if applicable) (such as Business Premises License)
  11. Other business licenses (Refer to Annex A, or any other supporting documents)
  12. Exemption letter from minimum salary requirement of RM5,000 (applicable to companies that intend to apply for Employment Pass (Category III) only)
  13. Other documents specified upon request

*Note: Form 9, Form 24 and Form 49 must be certified true copied by the Companies Commission of Malaysia.


Time Line for Activation of ESD Account

Following the submission of all required documents, it takes minimum of fourteen (14) working days for the process to be completed. The company registration process flow is as follows:

Step 1: Create ESD account (register online)

Step 2: Submit application online

Step 3: Application in process by Immigration

Step 4: Status notification

Step 5: Company activation

The processing time may be extended to 3 months or more due to incomplete applications or additional inspection requirement.

Time Line for Submission of Candidates (EP, PVP, etc..)

Step 1: Compiling of documents and authenticating all necessary documents

Step 2: Submission of application

Step 3: Application in process by Immigration

Step 4: Status notification

Step 5: Endorsement of passports (payments, handover, etc..)

Step 6: Delivery of passports

Would you like to know more about our Employment Pass Application?

At NusaSV, We ensure that the right services accompany your solution so your employee’s can prosper in their employment.